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With OCR text recognition, easy to deal with PDF documents

PDF documents in the work we often encounter, so we have difficulties? For example, the inability to select the text to copy, or network search for PDF document...

Sep 27,2023 | Demi

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PDF documents in the work we often encounter, so we have difficulties? For example, the inability to select the text to copy, or network search for PDF documents in the existing word, but the search can not find any research results, the reason is very simple, as long as the right tool, the problem can be easily solved.

Why PDF documents have a different performance?

According to the way the file is created, PDF documents can be categorized into three different types.pdf to word converter offline software free download full version The original way the file was created specifies whether the PDF content (text, images, tables) can be accessed or "locked" in the page image.

To understand the structure of a PDF, follow the layers. The top layer is just an image. If you want to access text, you need a second layer, the text layer, which is hidden under the image layer.

"Real" or Digitally Created PDF Documents

Created using the management software Microsoft Word, Excel,word to pdf converter online i love pdf or can be created by analyzing the "print" function in the software technology application (Virtual Network Printer), consisting of text and images important components. Searchable, accessible content for annotation and reuse.

Image-only or scanned PDF documents

Created by scanning paper documents on MFPs and office scanners, or converting jpg or tiff images to PDF.

Contains only scanned or captured page images with no text layer underneath and content "locked" to the snapshot image.merge word documents online i love pdf Search is not allowed, content is not accessible.

Searchable scanned PDF documents

Text layer is added to the image layer and can usually be placed below, information can be searched, content can be accessed, and can be analyzed for annotation and reuse. May lead to the emergence of for some problematic restrictions, such as picture elements and images.

What is OCR? What does it have to do with processing PDF documents?

Many scanners can create PDF documents, but they are limited to creating images or snapshots of documents. They are just a bunch of black and white or color dots, called a raster image, with no other data. In order to extract and utilize the data from a scanned document or "image-only" PDF document, OCR text recognition software or a PDF tool is required.

Optical Character Recognition or Text Recognition unlocks the information captured on the scanned/captured document image. Optical Character Recognition (OCR) software can "read" document content by translating character images, making it possible to convert document content and layout into searchable and editable formats.

How does OCR affect your daily work with PDFs?

Now you know: every time we want to select the content of the PDF document will lead to failure, either the inability to search for keywords in the document, almost in the information processing technology scanned "image only" PDF documents.

With OCR, you can use Abby FineReader to convert scanned "image-only" PDF documents into PDF documents that contain selectable and searchable text, making them easy to manage, copy and index content and full-text search.

Working with PDF documents is easier and more efficient because.

Scanned paper documents and "image-only" PDF documents can be processed as if they were digitally created; and

Finding and accessing information from documents is faster, no more digging through piles of paper;

Repeatedly use information from electronic documents without having to manually re-enter it;

When working with colleagues, you can select text to highlight, comment and add notes.

You can use the search and edit functions to edit confidential information that appears in the document.

Read the above introduction, you will find it more convenient to use OCR text recognition software to deal with PDF documents.

PDF Documents MFPs converting jpg or tiff images to PDF

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